PDF (Portable Document Format) is the safest, most compatible way to share a document. A PDF will embed fonts and images and preserve pixel and vector information. A PDF can be high quality for professional printing or a small file for sharing via email or uploading to the web. Below are the instructions to save a PDF that is looks great but is has the smallest file size.
- Save your document
- Then, Save As a PFD. Click Save (From InDesign choose File > Adobe PDF Preset > Smallest File Size
- Set the Adobe PDF Preset to Smallest File Size. (Check to View PDF after Saving to automatically open the file in your PDF viewer)
- IMPORTANT! Under Compression change Image Quality to High
That’s it! Be sure to check the PDF after saving to make sure everything is looking good. Check the file size (Right Click of the file then Get Info on a Mac or Properties on a PC). Depending on your file you may find it to be a few hundred KB (less that a MB!) Never email a file over 5MG. It may not make it to the recipient.