Carrying out your APR
The review will be completed through the Annual Program Review submission form in accordance with the APR Terms of Reference.
Please note that the APR submission form can only be accessed by a single individual. Please identify who will be responsible for filling out and submitting the APR before you commence.
The APR consists of 5 sections:
Section 1: Program information including nested programs and program review team.
Section 2: PEP updates
Section 3: Changes to pedagogy or curriculum
Section 4: Reflective data check
Section 5: Endorsement
Program information including nested programs and program review team.
This section captures basic data for your program (program code, title, campus, delivery mode etc), nested program or equivalent location/mode information. Most information will be prepopulated however please check for any discrepancies.
Your Program Dashboard (PDF in Data Pack) will be useful to determine what the key stand out features of your cohort are for the cohort description section.
The student profile question relates to student demographic data and FT/PT mix. Demographic data is in the Program Dashboard (age/gender is on page 2 and NESB/SES/indigenous/disability/rural or remote is on page 4) and in the CAQE Program Reviews Dashboard you’ll find FT/PT mix. Your response can be a descriptive reflection of what it means to teach this mix of students more than reporting hard data, which is already available anyway.
You can look up your Program Data Pack below.
Approx. 100-150 words per goal
This section provides an opportunity to reflect on the goals set out in the Program Enhancement Plan(PEP) that emerged from the last Comprehensive Program Review (CPR).
A copy of your most recent PEP goals are in your data pack. However if your program is new and has not yet been through a CPR, there will be no PEP goals.
Changes to pedagogy or curriculum
Approx. 100-150 words per category
The purpose of this section is to record any incremental changes/interventions made to your program’s curriculum, other than those documented in your latest PEP.
Select relevant categories from the list below and provide a short statement. All programs should document external referencing which includes benchmarking (see RMIT definitions and resources). The bolded categories below should be addressed when undertaking benchmarking.
List of categories:
- Admission criteria
- Alumni relations
- Assessment – type
- Assessment – weighting
- Course content
- External validation
- Facilities/physical spaces
- Global mobility
- Inclusion/equity/ diversity
- Indigenous perspectives
- Moderation practices
- Online/digital delivery
- Orientation/ Belonging practices
- Partnerships/agreements with third parties
- Scaffolded learning
- Support staff
- Student feedback
- Teaching staff
Reflective data check
Tier 3 and 4 programs only. You can look up your tier in the CAQE Program Reviews Dashboard.
200-300 words per section (not per reflective question). Select at least one reflective question to respond to.
This section involves critically reflecting on trends for the parameters below (suggested 200-300 words). Refer to the CAQE Program Reviews Dashboard and the RMIT Program Dashboard for potential areas of improvement in your program’s design or delivery, or opportunities to leverage off existing strengths.
This section is divided into 7 parts:
- Student Success
- Student Outcomes
- Enrolment Trends
- Program Experience
- Student Demand
- Strategic Alignment
Key data to assist you is provided in your data pack (access below). This includes:
- Latest year CES summaries and comments
- Most recent GOS comments
- Program Guide
- Previous year APR
- Program Dashboard PDF
- Previous PEP
Additionally, you may wish to consult:
- CAC, PAB, SSCC and IAC committee meetings for the current year. If you do not have a copy of these, you can obtain them from your school’s academic services team.
- Program design principles
- CAQE Program Reviews Dashboard (Including the heatmap tab to assist in internal benchmarking)
- For external benchmarking: Labour Market Information Portal, ComparED and SES POWER BI
Once submitted, your APR will be sent to receive endorsement from your Dean of School and the College ADVC Learning & Teaching. At each stage, endorsers may add a comment, feedback or recommendations for changes and ‘send back’ to the submitter for editing. If this is the case, you will receive an email notification to amend and resubmit.
To view the datapack, you must be logged into your RMIT Office 365 account.
Frequently Asked Questions
Completing the APR Form
- How do I access the APR Submission Form?
You can access the submission form here.
- Who can fill in the APR form?
The APR submission form can only be accessed by a single individual. APRs should be completed and submitted by Program Managers but we recommend the review is undertaken collaboratively with the Program team.
- Can I save my progress?
Yes, you can save your progress. Once you have filled out a section click on ‘save and proceed’ and then you may close your browser.
- How long will it take to complete the review?
Programs that have completed the APR report that a minimum of 3 hours should be allowed to consider the sections and complete the form. Only one form should be submitted per program.
- I don’t understand what is required of me. Who should I speak to?
Annual Reviews are an opportunity to consider key program performance data to identify areas of strength and opportunities for improvement. They are designed to enable us to monitor the quality of teaching, student progress and the overall delivery of our programs. If you need further support, please contact DSC Quality at firstname.lastname@example.org
Accessing and Understanding your Data
- How do I access the Program Reviews Dashboard?
Access the Program Reviews Dashboard here.
- How do I access the Business Intelligence Dashboard data?
To access the BI Dashboard, see Dashboard access request instructions
- I need help interpreting my program dashboard data. Who can I contact for help?
Please contact the DSC Quality Enhancement team at email@example.com
Timelines and Submission
- When do I have to submit my APR?
Your APR must be submitted via the submission form by (date TBC).
- What happens after I have submitted my APR?
Studying your program’s CAQE Program Reviews Dashboard may indicate the potential for improvement in a particular area of your program’s design or delivery. Once your APR submission has been endorsed by your Head of School/Dean, you can get started on any interventions or changes to uplift your program. You may also notice that your program is performing particularly well as a result of new changes. It is recommended that these successes are highlighted and celebrated, and escalated for sharing with the Reviews community.
RMIT’s Centre for Academic Quality & Enhancement (CAQE) compiles all Annual Review submissions and submits a summary report to Academic Board each year.